In weddings, couples also arrange a pre-wedding cocktail party to share laughter, fun, and dance with their family and friends. It is simply a get-together where you can socialize with guests, enjoy music and drinks, dance, and celebrate your moment with your special ones. Arranging the cocktail party alongside other functions of weddings is quite challenging and hectic. From selecting themes, managing decorations, and arranging drinks, everything needs proper planning.
BMP Weddings is one of the best wedding cocktail party planners in India that organizes parties alongside wedding functions. They can arrange the party according to your preference, budget, and guest list. From deciding the theme to managing decoration, catering, the dance stage, and entertainment requirements, everything is organized in a proper way so that your party will be memorable for you and your guests.
A Guide to Wedding Cocktail Planning: Everything You Need to Know
A wonderful cocktail party requires a good venue, themes, decor, lighting, music, food, and drinks to make the party atmosphere relaxed. Managing all these arrangements becomes easy with the right wedding cocktail party planner. Keep in mind these things while planning your cocktail party:
Deciding the theme for your cocktail party
A good or beautiful theme makes your party more stylish. Start your planning by selecting the theme that reflects your personality for your function. It sets the mood for the entire party. Plan your theme before planning the food, entertainment, and decorations.
- Depending on your budget and taste, choose a theme: glitzy, classic, old-fashioned, regal, etc.
- Include decorations, lights, chairs, and a dance stage.
- Arrange your clothes as per the theme, inspired by Bollywood celebrations.
- Finalize the theme according to your budget and wedding preference.
Select the venue according to the theme.
Venues play an important role in any wedding function. Themes and decoration can be customised as per the venue. Before deciding the location, discuss the event date, time, decoration, weather, and the layout of the venue. Remember these points before selecting the locations:
- Decide on an indoor or outdoor venue according to the weather conditions and seasons.
- Make sure to check that there is enough space for the stage, dining, seating, and dancing.
- Check the availability of parking in the venue.
- Confirm with the manager that there is no restriction on serving alcohol and beverages.
Plan stylish and beautiful decor.
With beautiful and stylish decoration, make an ordinary venue into an attractive one. Selecting that kind of decor that the best wedding cocktail follows the theme. Some places are beautifully decorated, which grabs everyone’s attention, including the entrance, photo corners, stage, and table seating area. The best wedding cocktail party planner in India offers the services in which decorations are included.
- The entrance can be decorated with floral arrangements, and drinks can be served to guests at the entrance as well.
- Use lighting and spotlights to make the surroundings more comfortable and feel like a party.
- Arrange comfortable sofas or chairs for the guests.
- Decoration can be done by fulfilling all the requirements of clients and themes.
Arrange Food and Drinks for the Cocktail Party
A cocktail party also includes food and drinks as well as dancing, decor, and lighting. A well-planned venue helps you enjoy the party during the event. You can include snacks, a main course, and dinner as per your preference. Before arranging the food and drinks, confirm the guest count as well as catering requirements to avoid delays during the event.
- A welcome drink is offered to the guests at the entrance.
- You can also consider the veg or non-veg options
- You can customize the menu as per your requirements.
- Desserts can also be included in the menu for guests.
Arrange Music and Entertainment
Entertainment is an essential part of any function through music and dance performances. You can hire a DJ or singer depending on your requirements to make the celebration more exciting. Arrange a dance floor with enough space or comfortable seating plans for guests.
- Arrange dance performances for the couple as well as family members.
- You can also arrange fun activities with the couple, family, and friends.
- Coordinate with the event manager and discuss your entertainment schedule.
- Prepare a couple’s dance for a special appearance.
Coordinate the Event Schedule and Guest Experience
A proper schedule for the event makes your celebration run smoothly. Your wedding planner can arrange and coordinate with vendors to make sure every function can be performed according to the timeline. Choose the best wedding cocktail party planner in India who will arrange and manage all these things. Make a schedule in which all these timelines are discussed:
- When will all your guests arrive at the venue?
- Couple’s entry as well as introduction.
- Serve the drinks and start the dinner
- When will the performance start?
Coordination with the Photography and Videography team
Everyone can hire photographers to capture their special moment. To capture the beautiful decor, candid conversations, and dance performances with loved ones. Coordinating with them regarding the event schedule helps them to record the memories without interrupting the celebration.
- Choose experienced photographers to capture beautiful memories.
- Discuss your expectations with them regarding style and must-take shots.
- Share the event schedule with them.
- Set up special photo booths at the venues where guests can capture their photos.
Create a wedding cocktail party checklist.
Creating a checklist for the party helps you to track what work can be done or what is pending. According to the event preference, you can also track the important decisions as well as missing arrangements.
- Finalize the event venue, date, time, and guest estimate.
- Set your budget and prepare everything according to it.
- Select a theme for the cocktail party.
- Choose decorations, color combination, stage, and lighting.
- Finalize the food and beverage menu.
- Book the DJ and singer according to your requirements.
- Prepare the event timeline and seating arrangement according to the guest count.
- Book the photography team and share the event schedule.
- Check venue setup, sound system, lighting, and food arrangement.
- Review all the arrangements with the event manager.
Plan your wedding cocktail party with BMP Weddings.
With BMP Weddings, you can explore wedding planning support and services that make your party even more memorable. From deciding the venue to selecting decor, lighting, stage, food, and entertainment requirements, BMP Weddings can arrange them. Discuss your idea, venue location, theme, budget, and preferred requirements, so the team can understand and provide their services for your celebration.
With the right and careful preparation, your cocktail party can become more memorable, just like other functions of the wedding. Choosing the best wedding cocktail party planner in India is necessary for a relaxed and stress-free party.
